AP@Work
Workflow automation for accounts payable processing
P r o d u c t s
AP@Work
AutoMark
CoSign by ARX
DS@Work
DSagent
SMARTindex
 

Manual, paper-based accounts payable departments are eroding the bottom line of large and mid-market enterprises...now is the time for enterprises to dig deep into their current A/P systems and set the stage for a major financial makeover.

Aberdeen Group, E-Payables Solution Selection: Your 2007-2008 Guide to A/P Transformation, September 2007.


is a Xerox DocuShare companion system that enables enterprise to automate account payable process and related documents

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Features
Document Management

Build on the document management functions of Xerox DocuShare, AP@Work automatically organizes incoming invoices as Invoice Packages such that all documents relating to the same invoice are grouped for easy access.

PO Matching      

AP@Work contains an integration framework to lookup essential records from client’s ERP such as PO and Vendor No., allowing invoice to be matched and validated.

Review & Inquiry

AP@Work presents a unified view of invoice data, image and workflow tasks to facilitate review and inquiry of subject invoice.  Review histories are tracked and readily accessible.

Invoice Approval Workflow

AP@Work allows the administrator to design the approval workflow with easy-to-use web interface.  Workflow template supports advance features like multi-level approval, conditional approval, priority approval and automatic approver tasking etc.  AP@Work also supports realistic workgroup collaboration such as delegation, forwarding and asking question. Users are also reminded via email of overdue tasks.

ERP Integration

AP@Work contains an integration framework to work with client’s ERP for data lookup and posting of payment.

Reporting

AP@Work provides reports for day-to-day management of A/P operations, as well as workflow audit report to support trend analysis.

 

Benefits
Reduce invoice processing costs

Cost reduction areas:

  • Invoice Distribution
  • Invoice Validation
  • Invoice Review & Inquiry
  • Invoice Approval & Workflow
  • Invoice Payment Authorization
  • Audit support
  • IT Support
Assure manageability

Invoice records and workflows are managed, tracked and readily accessible online.  Overdue tasks are flagged and reminded via email.

Assure traceability and auditability

Details of all activities related to the invoice are tracked and reportable

Reduce cycle times for posting of expenses to ERP

Avoid late payment and over payment. Helps manage vendor relationship

Improve overall procurement performance

Improving A/P accuracy and efficiency contributes to overall corporate success

 

Extensible

AP@Work is built on Webernetic workflow engine ds@Work, upon which related line-of-business documents such as Quotation, Contracts and Agreements can be managed and benefited from workflow automation.  Please see ds@Work for further information on product features.

 


DocuShare is a registered trademark of Xerox Corporation